Clear Books (www.clearbooks.co.uk) is online (web-based / cloud) accounting software aimed at small businesses (limited companies), sole traders, and accountants.
Clear Book features include a dashboard giving you visibility of all your accounts and payments, tailored invoicing, reporting that you can export in PDF or CSV format, the ability to import bank transactions, integrated payroll, and online filing of VAT returns directly to HMRC.
Clear Books includes a ‘theming’ tool that lets you create customised invoices yourself, or you can choose from existing pre-defined themes, many of which have been created by Clear Books users. You can also set up email reminders that are automatically sent to customers who are behind on their payment(s).
An tool enables you to import transactions into the Clear Books software, and also allows you to re-create bank statements. By providing explanations to the software at the time you import a transaction, Clear Books can learn from that and auto-fill transaction details the next time a similar transaction is imported. As well as being able to import bank statements, you can also import credit card statements and PayPal statements.
Accounting features include visibility of your businesses monthly profit and loss statement, your company’s balance sheet so you can see how much cash you have, how much money you are owed, and how much you owe. The software also includes a full general ledger audit trail containing all of your accounting transactions.
Clear Books is able to handle VAT-registered and non-registered businesses, and is also able to handle businesses that are using the VAT Flat Rate Scheme. The software also generates a VAT report that you can use when submitting your quarterly VAT Return.
Construction Industry Scheme (CIS)
The Construction Industry Scheme (CIS) is how HMRC ensures that subcontractors are taxed correctly on payments they receive from primary contractors working in the construction industry. Clear Books supports CIS recording for both contractors and subcontractors, verification with HMRC of a subcontractor’s details, and preparation and online submission of a contractor’s CIS Returns.
Manage Your Contacts Online
Clear Books lets you easily keep track of your suppliers, customers and any other contacts. You can send a staement to customers via email so they can see the current state of their account, including a list of invoices they have paid, and those still to be paid. For each contact you can set up default VAT rates, account codes and other items to speed up invoicing.
Integrations, Plugins and Add-ons
To help streamline your business, Clear Books lets you integrate and connect plugins and add-ons such as payroll software.
Clear Books comes in three flavours to suit different sizes of business, slightly different levels of service and functionality being available for each one. The three levels of pricing are:
MIcro – £9+VAT per month
Expansion – £19+VAT per month
Connect – £39+VAT per month
Clear Books comes with a 30 day free trial, which gives you plenty of time to play with the software, although I did have a very slight problem logging in the first time because I either didn’t receive or accidentally deleted (probably this one) the email asking me to verify my email address. You can just get this resent though, so not an issue.
When you first log in you are taken to your dashboard, which shows your sales and customers, purchase and supplies, bank accounts, financial reports, and VAT. This is very nice as it gives you an overview of your businesses financial affairs all on one page.
If you’re not sure where to go from here, you can click on the Need help? link at the top right of the screen and that gives you access to some nice, easy, quick start guides.
As with all software with this level of functionality, you need to sit down and spend some serious time using the application to find out its true capabilities. This is why it’s good to have a whole month in which to evaluate the software.
Support for the product looks as though it’s pretty good. There’s the usual FAQs, but there’s also community discussion link, as well as a good selection of tutorials and guides. You can also email support questions or give them a call.
Clear Books is a good accounting package that will suit a lot of small businesses. The software is intuitive and easy to use and contains a lot of functionality. I particularly like the Dashboard, which gives you an overview of the current financial state of your business.
Value for money? If you can get by using the Micro version of the software at only £9+VAT per month then, yes, I think the product offers excellent value for money.
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